Free printable sign-in sheet template
Download a free sign-in sheet template as a PDF, in US Letter or A4. It's landscape, with columns for full name, email or phone, organization, time in, time out, and signature — suitable for events, visitors, volunteers, and offices. Print it and put it on a clipboard; no sign-up needed.
What's on the template
Landscape, 16 numbered rows per page, with these columns:
How to use it
- Download and print. Choose US Letter or A4 and print enough pages for your expected visitors.
- Fill in the header. Write the event or location, the date, the host, and the page number.
- Collect sign-ins and sign-outs. Visitors fill a row when they arrive and add their time out when they leave.
- Keep it secure. Sign-in sheets contain contact details. Don't leave completed pages where other visitors can read them.
Tips for cleaner records
- Start a fresh page each day so visitors can't read earlier entries.
- Keep a pen tied to the clipboard; a missing pen is the most common sign-in failure.
- If you need contact details for follow-up, ask for email OR phone to keep the row short.
- Review the Time Out column at close to see who never signed out.
Skip the clipboard next time
Paper works, but someone has to read the handwriting and type it up afterwards. With AttendPad, people scan a QR code and sign in on their own phone. You see the list live, late arrivals are flagged, and it exports to CSV in one click. No app to install, and the free plan includes 3 active sheets and 1 room.
Frequently asked questions
What is a sign-in sheet used for?
A sign-in sheet records who attended or visited, and when. It's used at events, meetings, offices, front desks, volunteer sites, and trainings — often as proof of attendance or for safety records.
What's the difference between a sign-in sheet and an attendance sheet?
They overlap. A sign-in sheet usually tracks arrivals and departures (time in and time out) and contact details, which suits visitors and volunteers. An attendance sheet usually records who was present at a scheduled session, like a class or meeting.
Is this sign-in sheet template free?
Yes. Download and print it as often as you like, with no sign-up or email required.
Is a paper sign-in sheet private?
Not very: every visitor can read the names and contact details above theirs. A digital sign-in where each person checks in on their own phone keeps entries private, and AttendPad encrypts personal data at rest.
How do I make a digital sign-in sheet?
Create a sheet or room in AttendPad, print its QR code, and visitors sign in from their phone camera. You get time in, time out (with rooms), and a CSV export. The free plan needs no credit card.