Daily Check-in Rooms: A Complete Guide

Event sheets work great for one-off occasions — a workshop, a conference, a training session. But what about daily attendance? An office, a coworking space, a classroom, or a community center where the same people check in every day?

That's where daily check-in rooms come in. A room is a persistent attendance space that tracks who's in, who's out, and when — every single day. Here's everything you need to know about setting one up.

Rooms vs Sheets: What's the Difference?

The key distinction is simple:

• Sheets are for one-time events. Create it, collect check-ins, export the data, done.
• Rooms are for daily use. They persist across days, track time-in/time-out, and build up attendance history over time.

A room gives you a running record: who checked in today, when they arrived, when they left, and how that compares to yesterday, last week, or last month.

Two Modes: Open vs Roster

Open Mode

Anyone can check in by entering their name and optional contact details. This is ideal for coworking spaces, community centers, or any environment where you don't know exactly who will show up each day. People fill in a quick form and check in. When they leave, they check out.

Roster Mode

You pre-define a list of members. When it's time to check in, members see their name on a list and just tap it. No typing required. This is perfect for offices, classrooms, or teams where the same group of people checks in daily.

Roster mode also supports personal PINs — each member can have their own PIN to prevent someone else checking them in. This is useful for compliance scenarios where you need to verify identity.

Setting Up a Room

1. Create the room

From your dashboard, click "New Room." Give it a name (e.g., "Main Office" or "Room 204"), choose your mode (open or roster), and set the timezone.

2. Set operating hours

Define when the room accepts check-ins. You can set a simple start/end time (e.g., 8 AM - 6 PM) or create per-day schedules for different days of the week. You can even enforce operating hours so check-ins are blocked outside those times.

3. Configure auto-checkout

Enable auto-checkout so anyone still checked in at a certain time (e.g., 6 PM) gets automatically checked out. This prevents "ghost" check-ins from people who forget to check out.

4. Add members (roster mode)

If using roster mode, add your members. You can enter them one by one or import from a CSV file. Each member can optionally have a personal PIN for secure check-in.

5. Share the QR code

Just like sheets, every room gets a unique QR code. Print it and post it at your entrance, or share the check-in link digitally. You can also set up kiosk mode on a tablet at the door.

Day-to-Day Use

Real-time manage page

Your room's manage page shows who's currently checked in and today's full activity log. It auto-refreshes every 5 seconds, so you always see the latest state. You can manually check people in or out, add notes, and search by name.

Attendance history

The history page gives you a calendar view and a table view. Click any date to see who was present, when they arrived, when they left, and their total duration. Filter by date range, search by name, or view daily summaries.

Analytics

Room analytics show you patterns: peak check-in times, average attendance, capacity utilization, and punctuality trends. This helps you make data-driven decisions about scheduling, staffing, or space allocation.

Pro Features for Rooms

The free tier gives you 1 room with up to 10 members. Pro unlocks:

• Unlimited rooms and members — manage multiple locations or teams
• Kiosk mode with dark/light/auto theme — set up a tablet at the entrance
• Email notifications — get notified when someone checks in
• Photo verification — capture a photo at check-in for identity verification
• PDF exports — professional formatted attendance reports
• Team admin — invite up to 5 people to help manage your rooms

Use Cases

Small offices

Track who's in the office each day. Use roster mode with auto-checkout at end of day. Check the analytics to see attendance patterns and plan accordingly.

Coworking spaces

Open mode works best — members check in when they arrive, check out when they leave. Track utilization to understand peak hours and plan capacity.

Classrooms

Roster mode with the class list pre-loaded. Students tap their name on a kiosk tablet or scan the QR code. Teachers get instant visibility into who's present.

Community centers and clubs

Track daily visitors with open mode. Operating schedules ensure check-ins only during business hours. History view helps with reporting and grant applications.

Getting Started

Create your first room for free — it takes less than a minute. Set up your mode, share the QR code, and start tracking attendance today. If you need more rooms, kiosk mode, or advanced features, Pro starts with a 7-day free trial.